Privacy Policy for Aurochs AI

At Aurochs AI, we are committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how our company, Aurochs AI, collects, uses, processes, and shares information when you interact with our AI-powered visa application assistance, migrant integration support, global talent matching, immigration policy analysis, and ethical AI development services through our online platform. We operate in the Artificial Intelligence & Migration Solutions industry, showcasing AI-powered solutions for ethical and efficient migration processes.

This policy is designed to comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant UK legislation.

1. Information We Collect

We collect various types of information to provide and improve our services.

• Personal Data You Provide: This includes information you voluntarily submit when using our services, such as:
  • Identification data (e.g., name, date of birth, nationality, passport details).
  • Contact details (e.g., email address, phone number, postal address).
  • Immigration history and related documents (e.g., previous visa applications, travel history).
  • Educational and professional background (e.g., qualifications, work experience, CVs).
  • Financial information relevant to visa applications or demonstrating financial stability.
  • Any other information you choose to provide in support of your migration objectives.
• Automatically Collected Data: When you access our site, we may automatically collect certain information about your device and usage, including:
  • IP address, browser type, operating system, referring URLs.
  • Pages viewed, time spent on pages, and other interaction data.
  • Cookies and similar tracking technologies (please refer to our Cookie Policy for more details).
• Information from Third Parties: In some cases, with your explicit consent or where legally permitted, we may receive information about you from reputable third-party partners or publicly available sources.

2. How We Use Your Information

We use the collected information for the following purposes and based on the following lawful bases:

• To Provide and Improve Our Services (Contractual Necessity & Legitimate Interest):
  • Facilitating AI-powered visa application assistance, including document preparation and submission support.
  • Delivering migrant integration support and resources.
  • Matching global talent with suitable opportunities.
  • Analysing immigration policy for research and service development.
  • Personalising and enhancing your experience on our platform.
• Communication (Legitimate Interest & Consent):
  • Responding to your inquiries and providing customer support.
  • Sending service-related notifications and updates.
  • With your explicit consent, sending marketing communications about our other services or relevant information.
• Legal and Compliance (Legal Obligation):
  • Complying with legal obligations, such as anti-money laundering regulations or immigration laws.
  • Protecting our legal rights and interests, and those of our users.
• Research and Development (Legitimate Interest & Consent):
  • Anonimising or pseudonymising data for statistical analysis and to improve our AI models and service offerings.
  • Developing new features and functionalities for our platform.

3. How We Share Your Information

We do not sell your personal data. We may share your information in the following circumstances and always with strict regard for your privacy:

• With Your Consent: We will share your personal data with third parties when you provide us with explicit consent to do so, for example, when submitting visa applications on your behalf to government agencies or immigration authorities.
• Service Providers: We engage trusted third-party service providers who assist us in operating our business and providing our services (e.g., cloud hosting, data analytics, payment processing, legal counsel). These providers are contractually bound to protect your data and only use it for the purposes specified by us.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency request).
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction, provided the acquiring entity agrees to adhere to the terms of this Privacy Policy.

4. International Data Transfers

As a company working in global migration, your data may be transferred to, stored, and processed in countries outside the UK or European Economic Area (EEA) where data protection laws may differ. When we transfer your data internationally, we implement appropriate safeguards such as Standard Contractual Clauses (SCCs) approved by the European Commission or the UK Information Commissioner's Office, or rely on adequacy decisions, to ensure your data receives a level of protection equivalent to that required under UK and EU data protection laws.

5. Data Security

We implement robust technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, and destruction. These measures include encryption, access controls, regular security assessments, and employee training on data protection best practices. While we strive to protect your personal data, no method of transmission over the internet or method of electronic storage is 100% secure.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The precise retention period will depend on the nature of the data and the purpose for its processing. For example, data related to visa applications may be retained for a longer period due to legal compliance obligations.

7. Your Rights

Under data protection laws, you have certain rights concerning your personal data. These rights include:

• Right to Access: You have the right to request a copy of the personal data we hold about you.
• Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
• Right to Erasure (Right to be Forgotten): You have the right to request the deletion of your personal data under certain circumstances.
• Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal data under certain conditions.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• Right to Object: You have the right to object to the processing of your personal data in certain situations, particularly where processing is based on legitimate interests or for direct marketing purposes.
• Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
• Right to Lodge a Complaint: You have the right to lodge a complaint with the Information Commissioner's Office (ICO) in the UK, the supervisory authority for data protection issues.

To exercise any of these rights, please contact us using the details provided below.

8. Third-Party Links

Our online platform may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party sites you visit.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child without parental consent, we will take steps to delete that information promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new policy on our site. Your continued use of our services after such modifications will constitute your acknowledgment of the modified Privacy Policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Aurochs AI
Glastry Road,
UK,
BT22 1DR,
UK.